The Interview Process: From Application to Offer
The Process Isn’t Always Linear, And That is Okay
Every company claims to have a “structured process”, but in reality, interviews rarely follow a neat, predictable path. Sometimes there are surprise stages, last-minute reschedules, or a rushed decision. Sometimes the process is short and sharp. Other times it drags on for weeks with no feedback.
And yes, you might think you are heading into a casual screening call, only to be hit with a full panel interview.
They key is not to memorise what should happen, but to stay adaptable when things change – because they will.
Real-Life Situations (And What to Do About Them)
“What if I don’t know what stage I’m in?” Ask. Politely and directly. Whether it is your recruiter or the internal HR team, it is perfectly okay to say something like “Just to clarify, is this the first-round or a later stage?” This helps you prepare appropriately and shows that you are intentional about the process. | | “What if the process takes weeks with no feedback?” Follow up after 10-14 days. Keep it professional: “Hi [name], just checking in to see if there are any updates from the interview. I’m still very interested and happy to provide anything else needed.” If you are working with a recruiter, let them chase for you – that is part of their role. |
“What if the format or interviewers change last minute?” It happens. Someone drops out, a group interview becomes one-on-one, or you are suddenly told it’s a panel. Don’t panic. Pause, breathe, and ask for a quick overview at the start: “Thanks for the update, I’m happy to adjust. Just so I can make sure I give you the most relevant information, would you like me to focus more on my background or specific experience today?” Being calm in an unexpected setting shows adaptability – and interviewers notice that. | | “What if I’m told it’s virtual but no link arrives?” Don’t wait until the last minute. If you haven’t received the link 2-3hours before the interview, follow up. If it’s within 15 minutes of the start time, and still no response, send a polite message or email saying: “Hi [name], I just wanted to confirm if a link will be sent for today’s interview. Happy to resend my contact information if needed.” OR “Hi [name], just checking in as I didn’t receive a link yet. Please let me know if there’s been a change or delay.” This shows professionalism, not desperation. |
"What if my Wi-Fi fails mid-interview?" “Apologies for the connection issue. I am resetting now and will rejoin ASAP.” OR “Really sorry – it looks like the issue will take a bit longer to fix. I’m happy to reschedule if needed.” Don’t over-apologise. Just be calm and clear. Most interviewers understand tech issues, especially in global interviews. Make sure to thank them for their understanding in the follow up email. |
Virtual vs In-Person – It’s About How You Adapt
Virtual interviews are more common than ever, but that doesn't mean they are easier. Time zones, camera awkwardness, and missing out on body language all play a role. In-person gives you more presence but also brings nerves and logistics.
The real preparation is not just in choosing your outfit or testing your mic, it is being mentally ready for things not going to plan and responding with professionalism.
“The candidates who stand out aren’t always the most polished. They are the ones who stay composed when things go sideways – a late interviewer, a dropped call, an awkward silence. Those moments matter.”
Quick Advice from our Recruiters
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Listen to the advice but lead with what feels right. You know your story best.
Check out other sections of our Interview Guide: | |