Our client is seeking a Japanese speaking Office Assistant/Secretary to join their team in London.
Position: Office Assistant/Secretary
Location: Central London
JOB DESCRIPTION
1. Administrative and office management works:
- Liaising with the landlord for issues in respect of the office and related facilities;
- Liaising with suppliers for subscription of law database, courier services, newspapers, stationery, pantry supplies and other office related items;
- Liaising with hotels/restaurants/air carriers for office's guests, staff, etc.;
- Liaising with authorities on all issues in respect of office operational issues;
- Organizing seminars, career fair, retreat or year-end dinner;
- Liaising with other authorities in respect of the operational issues of the office;
- Liaising with service providers for any services required by the head of the office
- Handling simple IT related issues and working with IT department (or suppliers) of the head office on all other IT related issues;
2. Secretarial works, including:
- Supporting document preparation, meeting/appointment/business trip arrangements;
- Opening/updating client files and records;
- Preparing and liaising with clients on invoice matters;
- Translating documents/emails and other communications;
- Other various secretarial works requested.
- Accounting-related matters in connection with accounting department and accounting firm;
- Managing relationship with clients;
- Ensure a smooth operation for the office;
- Other works assigned by the head of the office from time to time
REQUIREMENTS
- Foreign language:
Japanese: Native or N1
English: Business level
- IT skills: good at MS Office, MS Excel and MS PowerPoint
- Working experience: Preferably 3 year experience in administration and/or secretary position
-Visa: Eligible to work in UK