Secretary, Office Administrator & Personal Assistant (Chinese Speaking)
Job Description
The current employee will leave for maternity, so our client is looking for a contract cover for the position.
Job Responsibilities:
Provides administrative support to ensure efficient operation of office.
Answers phone calls, schedules meetings and supports visitors.
Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
Makes travel arrangements for visitor such as booking flights, cars, and hotel or restaurant reservations.
Exhibits polite and professional communication via phone, e-mail, and mail.
Government reports filing, update and administration (Company House, tax, PAYE etc.).
Office administration (office and IT suppliers, landlord, contractors)
HR administration (holidays, HR policies, immigration system, insurance)
Work Location, Hours:
Location: Based in London, to travel to Brighton on request
Office Hours: 2 days/week, 8am to 5pm including 1 hour lunch break
Work may request out of working hours due to the job request.
Administrative Assistant Skills and Qualifications:
Reporting Skills
Administrative Writing Skills
Microsoft Office Skills
Managing Processes
Professionalism
Problem Solving
Verbal Communication
Education and Experience Requirements
5 years of administrative assistant experience
Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe AcrobatMandarin would be an advantage
Proposed salary: £12-15k
Contract period: End of March 2025 – Mid May 2026 (This position will be an Agency Worker)